Administrative Assistant II

Date Posted: 

Friday, February 8, 2019 to Sunday, February 17, 2019

Deadline: 

Sunday, February 17, 2019

No. of personnel needed: 

One(1)

Division/Section/Unit: 

Admin and Finance

Job Summary: 

A. General Functions:
Under the direct guidance and supervision of the Chief Administrative Officer, the Administrative Assistant II shall perform a variety of clerical, administrative and human resources tasks to assist the Office of the CAO in the Administrative and Finance Division in the execution of its duties and services.

B. Specific Functions:
1. Provides assistance to the CAO in fulfilling her tasks by doing complete staff work, including conduct of research on CSC, DBM and COA laws and rules, and a variety of administrative topics;
2. Gathers information on specific administrative problems/concerns brought to the attention of AFD;
3. Coordinates the convening of and documents monthly meetings with AFD Section Heads and the quarterly AFD assembly to discuss administrative and financial issues and concerns, including possible conflicts between and among employees and section or groups;
4. Coordinates with other divisions regarding administrative and finance concerns and processes and responds to queries in the absence of the CAO, when necessary;
5. Assists and/or prepares graphic/visual materials for briefing and orientation sessions;
6. Assists and documents proceedings during AFD meetings/planning for MYPA and YEPA;
7. Prepares internal guidelines and memos on administrative and finance concerns;
8. Receives telephone messages and relays information with the required action to the supervisor or to other employees;
9.  Receives and logs in/out requests for payment, disbursement vouchers, obligations slips, petty cash requests, and other documents for review and/or approval and signature of the CAO;
10. Schedules/calendars meetings and other commitments of the CAO;
11. Prepares requisitions of required supplies and materials;
12. Entertains visitors and directs them to the proper division/unit;
13. Routes documents to appropriate parties;
14. Files/organizes related files and documents; and
15. Performs other duties as assigned by the Chief Administrative Officer from time to time.
 

Interested and qualified applicants must fill out the application form through the link below:

 https://docs.google.com/forms/d/e/1FAIpQLSey3eHyocsBRwVcNkZb7vEW7hLNFUyU...

Qualifications: 

Completion of two (2) years studies in college preferably on Office Management, Commerce Business Management, Psychology and other allied courses;
Four (4) hours relevant training; and
One (1) year of administrative/clerical work experience.

Salary: 

Php 761.73/day plus 20% premium

Employment Status: 

Service Contract

Contract Duration: 

11months

Attachment: